--- title: File & Records Moving in Reno & Sparks | O'Brien's url: https://obriensmoving-storage.com/commercial-moving/records-moving/ business: O'Brien's Moving & Storage address: 2277 Glendale Ave, Sparks, NV 89431 phone: 775-359-6683 (toll-free 1-800-253-7814) hours: Monday to Friday 8:00 am to 5:00 pm licenses: U.S. DOT No. 30611, MC-109375, Nevada CPCN 1070; interstate agent for Bekins Van Lines since 1955 type: Moving and storage company, family owned since 1941 --- - [Home](https://obriensmoving-storage.com/) - [Commercial and office moving](https://obriensmoving-storage.com/commercial-moving/) - File and records moving # File and records moving in Reno and Sparks O'Brien's moves business files and records box by box, keeping them in the order your list shows, either to a new office or into storage in Sparks. The crews that move records are the same ones that move offices, and the work is scheduled after hours by arrangement. Bigger project? [Start the project intake](#estimate) or call [775-359-6683](tel:+17753596683) [4.3 on Google · 71 reviews](https://obriensmoving-storage.com/reviews/) Family owned since 1941 [U.S. DOT No. 30611](https://obriensmoving-storage.com/about/licenses-and-authority/) Records are the part of an office move that cannot be replaced. A lost box of closed matters or payroll folders costs hours to rebuild, if it can be rebuilt at all. A records move keeps a count, a label and an order for every box, so the shelf at the new location matches the shelf at the old one. ## What a records move involves A records move starts with a count. Your staff number the boxes and write a short description on each. The crew checks the count at pickup, carries the boxes out on carts and dollies, and checks again at delivery. If the files go to a file room, they are shelved in the order on your list. If they go to storage, they are shelved in the Sparks warehouse with a matching list. Moves can include lateral file cabinets, rolling shelves and map files as well as boxes. - Banker boxes and file cartons - Lateral and vertical cabinets - Rolling shelves and map files - Delivery to a new file room or into storage ## Preparing your files - Weed out what your retention schedule says may be destroyed. - Number each box and write the department and date range on two sides. - Create a list of box numbers and contents. - Give the crew the list at pickup and keep a copy. - Check the count at delivery against the list. ## Retention and the law How long you keep records is set by law and by your own policy. The IRS recordkeeping page explains the periods for tax records, and the National Archives offers records management guidance. Retention periods come from law and your own policy, so ask your accountant or attorney before you decide what to move. See [business records storage basics](https://obriensmoving-storage.com/guides/records-retention-and-storage/). ## Confidential material Personnel, client and patient files may carry confidentiality duties. Tell the estimator which boxes need extra care so the plan names who may handle and sign for them. Keep the box list itself in a secure place. ## Move, store or both Records can go straight into a new office or wait in the warehouse. For long-term holding see [file and records storage](https://obriensmoving-storage.com/full-service-storage/records-storage/). For the rest of the office, see [office moving](https://obriensmoving-storage.com/commercial-moving/office-moving/). Call 775-359-6683 to discuss quantities and dates. ### Sources (checked October 18, 2026) - [IRS, Recordkeeping](https://www.irs.gov/businesses/small-businesses-self-employed/recordkeeping) - [National Archives, Records Management](https://www.archives.gov/records-mgmt) ### Licensed movers U.S. DOT No. 30611 MC-109375 Nevada CPCN 1070 Cal PUC T-90973 (as published by O'Brien's) Bekins Van Lines interstate agent since 1955 [Check our USDOT record](https://safer.fmcsa.dot.gov/query.asp?searchtype=ANY&query_type=queryCarrierSnapshot&query_param=USDOT&query_string=30611) · [Ready to Move? (FMCSA)](https://www.fmcsa.dot.gov/sites/fmcsa.dot.gov/files/ReadytoMoveBrochure_2022Update.pdf) [Licenses and authority](https://obriensmoving-storage.com/about/licenses-and-authority/) ### Visit or call the office 2277 Glendale Ave, Sparks, NV 89431 [775-359-6683](tel:+17753596683) | Monday to Friday | 8:00 am to 5:00 pm | | --- | --- | | Saturday and Sunday | Closed | [Get my free estimate](#estimate) ### Related - [File and records storage for businesses](https://obriensmoving-storage.com/full-service-storage/records-storage/) - [Office moving](https://obriensmoving-storage.com/commercial-moving/office-moving/) - [Business records storage basics](https://obriensmoving-storage.com/guides/records-retention-and-storage/) - [Commercial and office moving](https://obriensmoving-storage.com/commercial-moving/) Moving and storage services ## More services - [### White-glove furniture delivery White-glove delivery means an O'Brien's crew brings new furniture into the room you choose, unwraps it, sets it up and takes the packing away.](https://obriensmoving-storage.com/commercial-moving/white-glove-delivery/) - [### Logistics partner for interior designers O'Brien's works with interior designers on warehousing, logistics, installation and debris removal, so one company handles the pieces from arrival to the finished room.](https://obriensmoving-storage.com/commercial-moving/interior-designers/) - [### FF&E receiving, storage, delivery and installation O'Brien's receives, stores, delivers and installs furniture, fixtures and equipment from a 30,000 square foot warehouse in Sparks.](https://obriensmoving-storage.com/commercial-moving/ffe/) - [### Employee and corporate relocation O'Brien's moves transferred and newly hired employees into and out of Reno and Sparks, with an in-home estimate for each household and storage...](https://obriensmoving-storage.com/employee-relocation/) - [### After-hours and weekend commercial moves O'Brien's commercial crews work evenings, weekends and holidays by arrangement, so a Reno or Sparks business can move without losing a working day.](https://obriensmoving-storage.com/commercial-moving/after-hours-and-weekend-moves/) - [### On-site commercial move management A move manager from O'Brien's stays on site for your commercial move in Reno or Sparks, directing the crew from a floor plan and signing off...](https://obriensmoving-storage.com/commercial-moving/move-management/) Answers ## File and records moving questions Still have a question? Call [775-359-6683](tel:+17753596683), Mon-Fri 8-5, or see the [moving FAQ](https://obriensmoving-storage.com/faq/). ### Can you move files in the order they were in? Yes, if the boxes are numbered and listed. The crew checks counts at both ends. ### Do you move file cabinets? Yes, along with shelves and boxes. ### Can records go into storage after the move? Yes. Records storage is available in the Sparks warehouse. ### Who decides how long to keep files? You do, based on law and your own policy. ## 4.3 stars from 71 Google reviews What customers say about O'Brien's [Read more reviews](https://obriensmoving-storage.com/reviews/)[See them on Google](https://maps.google.com/maps?cid=17335326057105140938) G Greg S. January 22, 2025 3 O'Brien movers came down from Reno to South Lake Tahoe to assist our company moving a lot of big furniture out of a large warehouse. They showed up on-time, were friendly, and were professional and got the job done quickly and diligently. Will definitely use them again. ### Owner's reply Thanks for the great review Greg! We really appreciate you taking the time to do that for us. We look forward to working with you again! B Bruce E. December 25, 2024 My family moved exclusively with Bekins when I was young and O'Brien's made it a pleasure to return to this fine local company. I would be pleased to have any members of O'Brien's as friends and highly recommend O'Brien's to anyone needing the services they provide! ### Owner's reply Bruce thank you so much for taking the time to review our company. It was an extreme pleasure to work for you, please do not hesitate to call us for any help you need in the future. L Leticia H. November 1, 2024 O'Brien's Moving and Storage packing crew were great!! They were fast, friendly and most importantly, very professional. Thank you guys. ## Start a project intake Office, lab and FF&E projects get a site visit and a written plan. Rather talk? [Call 775-359-6683](tel:+17753596683) Our estimators: Sean, Luke, Christa and Janet. 2277 Glendale Ave Sparks, NV 89431 [775-359-6683](tel:+17753596683) Toll-free 1-800-253-7814 | Monday to Friday | 8:00 am to 5:00 pm | | --- | --- | | Saturday and Sunday | Closed | Office hours. Commercial crews work evenings, weekends and holidays by arrangement. [Directions (opens Google Maps)](https://www.google.com/maps/dir/?api=1&destination=O%27Brien%27s+Moving+%26+Storage+2277+Glendale+Ave+Sparks+NV+89431&destination_place_id=ChIJkzT1cUU_mYARyixT0zNzk_A)